Sage BusinessWorks' Accounts Payable module helps manage a
company's expenditures. In addition to maintaining information for vendors, the Accounts
Payable module stores, sorts and organizes information concerning vendor business
transactions.
General Features
- Provides current and calculated balances for all A/P
cash accounts
- Provides instant inquiry of vendor information
including invoices, debit memos, credit memos and application of open credits while in any
processing option
- Allows quick location of vendors and general ledger accounts
with a search feature
- Permits vendor information to be imported from a text
file
- Allows importing of invoices and adjustments
- Accounts payable information can be exported using
over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated
Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
- Automatically posts to general ledger
- Integrates with Sage BusinessWorks Job Cost and Inventory
Control modules
Maintenance Features
- Maintains complete vendor information, including
e-mail address, remit address and purchase order address, month- and year-to-date purchase
totals, 12 month purchase history, year to date 1099 purchases and last payment
- G/L expense, accounts payable and discount accounts
can be defined on a vendor-by-vendor basis
- New vendors and general ledger accounts can be added
"on the fly" during transaction entry
- Allows global changes to multiple vendor records at
the same time to expedite data entry
- Optionally includes credit detail on accounts payable
checks
- Optionally prints one check for each invoice paid
- Supports printing checks on a dot matrix or laser
printer
- Allows flexible payment terms, including number of
days, day of month, end of month and end of next month
- Payment terms can be maintained and assigned to a
vendor or determined during invoice entry
Processing Features
- Provides full bank reconciliation that includes the
ability to clear a range of checks
- Tracks credit card purchase and purchase history when
a credit card is used to pay a vendor.
- Lets specific vendors and/or invoices be placed on
payment hold
- Allows automatic distribution of invoices to multiple
accounts via expense allocation tables
- Tracks discount dates, amounts and due dates
- Ability to set up recurring accounts payable invoices
- Tracks vendor credits as open credits or as negative
invoices
- Prepaid invoices can be entered with check information
- Allows invoices to be automatically or manually
selected for payment
Checks
- Allows partial payment of invoices
- Allows entry of handwritten checks
- Enter a manual check as voided in one step
- Generates checks with either detailed or summary
payment stubs
- Allows check printing for vendors and non-vendors without
posting an invoice
- Tracks wasted checks
- Allows checks to be voided individually or as part of
a range
- Non-vendor checks may be reprinted
Reporting Capabilities
- Prints 1099 MISC forms
- Aging periods are user-defined
- Aging and open invoice reports can be produced
"as of" any date
- Prints the aging report by invoice date or due date
- Aging Report
- Cash Flow Report
- Cash Requirements Report
- General Ledger Reconciliation Report
- Vendor List
- Vendor Name List
- Vendor History Report
- List of Recurring Invoices
- Detail Report
- Open Invoice Report
- Summary Aging Report
- Discount Analysis Report
- Payment Selection Report
- Purchases Journal
- Adjustments Journal
- Check Register
- Handcheck Register
- Reconciliation Report
- Bank Transactions Report
- Bank Deposit Report
- General Ledger Distribution Report
- Worksheet
- Flash Report (summary of Accounts Payable activity)
- Graphical Report - Aging
- Graphical Report - Purchase History
- Graphical Report - Vendor Purchase Highlight
- Graphical Report - Vendor Balance Highlight
- Custom Reports
- Report Groups
 |
 |
| Maximum number of vendors |
Unlimited |
| Maximum vendor balance |
$99,999,999.99 |
| Number of characters in vendor ID |
12 |
| Maximum number of current invoices per vendor |
3000 |
| Maximum number of recurring invoices per vendor |
100 |
| Maximum amount per invoice |
$9,999,999.99 |
| Number of characters in invoice number |
12 |
| Number of characters in invoice reference |
12 |
| Maximum number of transactions |
Unlimited |
| Maximum number of months to keep history |
60 |
| Maximum distribution accounts per transaction |
20 |
| Maximum number of expense allocation tables |
99 |
| Number of payment terms |
99 |
| Number of cash accounts |
9 |
| Number of digits in check number |
6 |
| Number of distributions accounts on an Instant Check |
20 |
| Maximum number of invoices per check |
Unlimited |
| Maximum amount per check |
$9,999,999.99 |
| Maximum number of months to post into the past |
12 |
| Maximum number of months to post into the future |
1 |
Overview | General Ledger | Accounts Receivable | Inventory Control & Purchasing |
Order Entry | Payroll | Job Cost | Mailing Labels | Version 11.0 Enhancements
System Requirements | Price List
Main Page, Sage BusinessWorks Product Description
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