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The Accounts Receivable module allows the tracking of
receivables and collections. Using Accounts Receivable, important information can be
stored for customers and invoices. Additionally, statements can be generated and
customer payments and adjustments can be processed.
General Features
- You can easily locate a customer by knowing an invoice
number only. This is beneficial when you receive a payment but the name on the check doesn’t
match the customer names in accounts receivable.
- Customer information, standard items and invoices can
be imported from a text file
- Accounts Receivable information can be exported using
over 30 different formats including Lotus 1-2-3, dBASE, comma-separated variable, ASCII,
Access, Excel, Word, Word Perfect, Quattro Pro and many others
- Automatically posts to the General Ledger module
- Optionally posts to the Job Cost module on a
transaction by transaction basis
Maintenance Features
- Maintains complete customer information, including
e-mail address, bill to and ship-to address, month- and year-to-date totals, 24 month
sales history, current balance, highest balance, open credits, deposits and last payment
- Tracks customers' open credits and deposits
- Model customer enables fast creation of new customer
records
- Allows global changes to multiple customer records
simultaneously
- Customer categories permit classification of customers
for reports and operations on selected customer groups
- Customers can be placed on credit hold
- Provides instant inquiry of customer information
including: invoices, credit memos, debit memos, payments, application of open credits and
application of deposits
- Tracks cash sales
- Allows quick location of customers, standard items and
general ledger accounts with a search feature
- Tracks invoice discount dates and amounts, and due
dates
- Tracks sales by customer, sales representative and
sales account
- Provides a list of standard items for commonly billed
items and services
- New customers can be added "on the fly"
during invoice and transaction entry
- Alerts you when a customer exceeds credit limit and
when you try to delete a customer who has an open quote or order in Order Entry
- Optionally provides warning of duplicate invoice
numbers for each customer
- Allows finance charge rates to be assigned on a
customer by customer basis or allows you to use system defaults
Processing Features
- Offers the ability to print and reprint credit memos
and debit memos
- Invoice description and terms can be easily modified
at any time
- Offers instant inquiry of all transactions affecting an
invoice as well as the sales account to which the invoice was posted
- Open credits and deposits can be applied to invoices,
finance charges or as cash refunds
- Individual payments can be grouped into bank deposits
- Accepts payments, deposit applications and open credit
applications at time of invoicing
- Allows the write off of balances during cash posting
- Allows previously entered cash postings to be voided
- Handles multi-line descriptions for standard items
- Recurring invoices can be posted on a monthly,
bimonthly, quarterly, semiannual or annual basis
- Allows comments, miscellaneous charges and labor
charges on invoices
- Allows discounts and sales tax application on a
line-by-line basis
- Allows calculated tax amounts to be overridden during
invoice entry
- Early payment discount calculation can optionally
exclude tax and/or freight amounts
- Tracks when a payment is received from a customer via
a credit card
- Can provide automatic calculation of sales tax on
credit memos
- Calculates finance charges and allows recalculation
later in the same month
- Provides both balance forward and open item statement
formats on a customer by customer basis with optional aging information
- Customer statements can be previewed on the screen at
any time
- Optionally prints shipping and billing labels for a customer
during invoice entry
Forms
- Prints invoices, credit memos, debit memos and
statements on plain paper or preprinted forms
- Provides standard and service invoices in a 7" or
11" format which can be customized by the user
- Specific invoice fields can be disabled to customize
and simplify invoice entry
- Supports laser and dot matrix form printing
Reporting Capabilities
- User-defined aging periods
- Prints the aging report by invoice date or due date
- Allows the aging and open invoice reports to be run
with an "as of" date
- Payment analysis report shows history of average days
to pay
- Sales analysis (commission) report can be based on
paid invoices
- Reports can be sorted by customer ID, name or sales
representative
- Provides cash flow projections based on customers'
payment history
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- Aging Report
- Summary Aging Report
- Cash Flow Report
- Sales Analysis Report by Customer
- Sales Analysis Report by Sales Account
- Sales Analysis Report by Sales Representative
- Delinquent Accounts Report
- Payment Analysis Report
- General Ledger Reconciliation Report
- Customer List
- Customer Worksheet
- Customer Name List
- Customer History Report
- List of Recurring Invoices
- Finance Charge Report
- Detail Report
- Open Invoice Report
- Open Credit Report
- Deposits Report
- Credit Limit Report
- Invoice Register
- Cash Receipts Register
- Adjustments Register
- Sales Tax Detail Report
- Sales Tax List
- Sales Representative List
- Sales Account List
- Standard Items List
- Flash Report (summary of Accounts Receivable activity)
- Graphical Report - Aging
- Graphical Report - Sales History
- Graphical Report - Customer YTD Sales
- Graphical Report - Customer MTD Sales
- Graphical Report - Customer Current Balances
- Graphical Report - Customer Deposit
- Graphical Report - Sales Representative YTD Sales
- Graphical Report - Sales Representative MTD Sales
- Custom Reports
- Report Group
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| Maximum number of customers |
Unlimited
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| Maximum number of standard items |
Unlimited |
| Maximum customer balance |
$99,999,999.99 |
| Number of characters in customer ID |
12 |
| Maximum number of current invoices per
customer |
3000 |
| Maximum number of recurring invoices per
customer |
100 |
| Number of payment terms |
99 |
| Number of cash accounts |
9 |
| Maximum number of customer categories |
15 |
| Maximum number of sales representatives |
250 |
| Maximum number of sales accounts |
250 |
| Maximum standard item price |
$999,999.99 |
| Maximum number of sales tax jurisdictions |
Unlimited |
| Number of standard/customer notes |
9 |
| Number of dunning notes |
4 |
| Maximum amount per invoice |
$9,999,999.99 |
| Maximum number of line items per invoice |
99 |
| Maximum number of sales accounts per invoice |
16 |
| Maximum number of sales taxes per invoice |
3 |
| Number of digits in invoice number |
6 |
| Number of characters in invoice description |
20 |
| Number of characters in invoice item
description |
28 or 40 |
| Number of characters in cash receipts
reference field |
12 |
| Maximum number of transactions |
Unlimited |
| Number of invoices paid per payment |
Unlimited |
| Maximum number of months to keep history |
60 |
| Maximum number of months to post into the past |
12 |
| Maximum number of months to post into the
future |
1 |
Maximum number of accounts |
9,999 |
| Maximum
number of departmental accounts |
999,900 |
| Maximum
account balance |
$999,999,999.99 |
| Maximum
number of digits in account number |
6 |
| Number
of characters in account description |
30 |
| Number
of account types |
14 |
| Maximum
number of departments |
99 |
| Maximum
number of monthly journal entries |
Unlimited |
| Maximum
number of recurring journal entries |
Unlimited |
| Number
of journals available |
9 |
| Maximum
number of lines in journal entry |
999 |
| Maximum
number of lines in a recurring journal entry |
30 |
| Maximum
journal entry amount |
$9,999,999.99 |
| Maximum
number of fiscal years journal detail is maintained |
9 |
| Maximum
number of fiscal years balances are maintained |
9 |
| Maximum
number of subsidiary companies |
99 |
| Maximum
number of months to post into the past |
24 |
| Maximum
number of months to post into the future |
12 |
Overview | General Ledger | Accounts Payable | Inventory Control & Purchasing
Order Entry | Payroll | Job Cost | Mailing Labels | Version 11.0 Enhancements
System Requirements | Price
List
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