Divisional Accounting |
Payables for each division or department
can be assigned a separate Accounts Payable General Ledger account. All reports can
provide divisional totals. |
Multiple Bank Accounts |
Checks can be processed for up to 36
bank accounts for each company. Accounts Payable transactions can be automatically posted
to the Sage MAS 90® For Windows® Bank Reconciliation module. |
Vendors |
Vendor memos can be entered and
maintained for individual vendors. Full text-editing capabilities include word wrap, cut,
paste and delete functions. Memos can be displayed and maintained directly from the
Invoice Data Entry and Manual Check Entry programs. Vendor information such as address,
terms and purchase history can be quickly reviewed for inquiry purposes only. A search
feature locates the vendor by name, sort field or zip code. |
| “On-the-fly”
Entry |
New Terms Codes and Vendors can be added
“on-the-fly” to provide uninterrupted entry of information in all data entry
programs. |
Vendor Delete/ Renumber/Merge |
This program allows you to delete,
renumber or merge existing Vendor Numbers, using wildcard characters to mask selected
groups of Vendor Numbers. Changes are made in files where the specific Vendor Number is
referenced and are recorded in a Delete/Renumber/Merge Log File. |
Vendor Masterfile Audit |
The Vendor Masterfile Audit Report is
used to audit any changes, deletions or additions to the Vendor Masterfile. This report
prints changes, deletions or additions to the Vendor Masterfile, as well as changes made
to data fields and changes created “on-the-fly.” It also notes the date and User
Code or Terminal ID. The Audit Report can be printed for a specific range of User
Codes/Terminal IDs and transaction dates. |
Repetitive Invoice Processing |
Repetitive billing such as rent, loan
payments and utility payments can be automatically processed. Recurring invoices are
automatically prepared without repetitive data entry. |
Invoice Entry |
Due dates, discount due dates and
discount amounts are automatically calculated. Invoices can be expensed to any number of
accounts. Invoices for “one-time-only” vendors can be entered and new vendors
can be added directly while entering invoices. |
| Automatic
Payment Selection |
Invoices can be selected for automatic
payment based upon the due date, discount due date or vendor. Individual invoices can be
selected for full or partial payment. Vendors can be placed “on hold” to prevent
automatic payment. |
Checks |
Accounts Payable checks can be printed
on standard check stock or customized to adapt to your special check stock. Different
check stock can be used for each bank account, check amounts can be spelled out in full
and the masks that determine the format of numbers on the printed check can be maintained
by the user. Two check stubs can be printed on a single page to accommodate laser-printed
checks. Accounts Payable forms such as checks, 1099 forms and mailing labels can be
customized to meet your individual needs. |
Extended Stub Report |
Check Printing allows you to print an
optional Extended Stub Report. This report can include invoice detail for all checks or
invoice detail for checks where information did not fit on one stub. |
Manual Checks |
Handwritten checks, reversals and voided
checks can be recorded. Checks can be recorded for “one-time-only” vendors, and
partial payments can be specified on any invoice. Individual checks can be printed
directly from the Manual Check Entry program. |
Accounts Payable and Accounts Receivable Clearing |
For Accounts Receivable Customers who
are also Accounts Payable Vendors, Accounts Receivable invoices can be automatically or
selectively applied to the Vendor’s balance, eliminating the manual matching process
of issuing checks and posting payments. |
Custom Form Capability |
Accounts Payable forms such as checks,
1099 forms and mailing labels can be customized to meet your individual needs. |
The MAS
90® For Windows® Accounts Payable module helps manage a company’s expenditures by
recording transactions and obligations to vendors and creditors.Beyond the recording of
invoices received and providing informative financial reports including payables aging and
future cash requirements, the Accounts Payable module provides a complete solution for the
payment of outstanding invoices through an innovative cash disbursement and check writing
capability. You can also use Accounts Payable to take advantage of any discounts offered
to your company if invoices are paid on time.As well as functioning stand-alone, the
Accounts Payable module can also be used to expense invoices directly to the Job Cost or
Time and Billing modules. In addition, information from invoices entered through Purchase
Order Processing is posted directly to the Accounts Payable Masterfile where you can query
all open purchase orders for each vendor.