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GENERAL
LEDGER |
 The General Ledger is
the heart of any accounting system — it is where all bookkeeping and accounting
transactions are received, summarized and processed. It provides the financial reports
which are of greatest value to the decision maker. The Sage MAS 90® For Windows® General
Ledger provides this crucial information and is powerful, flexible and
management-informative, yet easy to use and operate.The General Ledger module is so
flexible that you can maintain the same account title and numbering scheme you have been
accustomed to since you started your business. Posting to any future period can be
performed from general journals or from other modules without closing the current period.
The General Ledger also provides for extensive history and budget information. You can
retain activity by period, transaction history for up to ninety-nine years and three
separate budget categories — current budget, revised budget and a user-defined
budget. Virtually unlimited financial reporting capabilities are available from the
General Ledger. Since many companies require the capability to design their own financial
reports, we have created a powerful, easy-to-use custom financial reporting capability.The
Data Exchange feature in the General Ledger module allows you to import and/or export the
Chart of Accounts, budgets, and transaction data directly from, or to an external file.
This feature even allows you to transfer General Ledger postings from one company location
to another, or use a spreadsheet to work on a budget. |
Reports
- General Journal
- Recurring Journal
- Transaction Journal
- Daily Transaction Register
- Chart of Accounts
- General Ledger Worksheet
- Budget and History Report
- General Ledger Graphics
- Trial Balance
- Standard Financial Statements
- General Ledger Analysis
- General Ledger Detail Report
- General Ledger Detail by Source Report
- Monthly Trend Report
- Account Masterfile Audit Report
- Budget Report
- Budget Revision Register
- Custom Report Samples
- Custom Report Detail Listing
- Custom Financial Reports
- Crystal Reports® Integration - Using Crystal Reports templates, you can customize the
most popular reports in this module.
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Complete
Audit Trail |
A complete audit trail of detail
activity is provided by printing reports and registers before posting of the permanent
files. A unique batch number is assigned to each register, and this batch is posted to the
General Ledger, leaving a detailed audit trail. Detailed postings can be retained for the
entire year or purged periodically. |
Flexible
Accounting Periods |
The number of accounting periods (up to
13) in a fiscal year is user-defined. Ending dates for each period can be specified. |
| Flexible Account Numbers |
Account numbers can use up to nine
alphanumeric characters and can be divided into as many as three segments for identifying
sub-accounts, departments, divisions or locations. General Ledger accounts can be
categorized into any number of similar account groups (e.g., assets, liabilities, equity,
revenue, expenses, etc.). |
Multi-Company
Consolidation |
Data can be processed for any number of
companies. Data from separate companies with identical or different Chart of Accounts can
be consolidated into a single report. Non-Financial You can maintain non-financial
information, such as head count, square footage, unit sales and inventory Accounts
quantity. Such non-financial information can be included on Custom Financial Reports. |
Non-Financial
Accounts |
You can maintain non-financial
information, such as head count, square footage, unit sales and inventory quantity. Such
non-financial information can be included on Custom Financial Reports. |
Transaction
Detail Inquiry/Drill Down |
Detailed transactions for an account can
be displayed at any time. A transaction search can be performed by period, source journal
or comment. You can drill down at any transaction and see the entire original entry. |
Account
Delete/ Renumber/Merge |
This feature allows you to delete,
renumber or merge existing Account Numbers using wildcard characters to mask selected
groups of Account Numbers. |
| Account Masterfile Audit |
An audit trail of any changes made to
the General Ledger Account Masterfile is provided. The Account Masterfile Audit Report is
used to audit any changes, deletions or additions to the Account Masterfile. This report
prints changes made to data fields, changes made "on-the-fly" and notes the date
and User Code or Terminal ID. The Audit Report can be printed for a specific range of User
Codes/Terminal IDs and transaction dates. |
Multi-Year
History Retention |
This option enables you to retain up to
99 years of Transaction History and/or Period Summary History. You may also post to an
unlimited number of future fiscal years or re-open a past year, and specify the fiscal
year to be used for printing General Ledger reports. |
Allocation
Entries Allocation |
Entries can be used to automatically
post an amount from a single source account to multiple destination accounts. The amount
to be posted to each of the destination accounts can be calculated based on a percentage
allocation or on a quantity such as head count or square footage. |
Standard
Financial Statements |
A standard income statement and balance
sheet can be produced automatically in departmental or consolidated form. You may include
various combinations of actual, budget, budget variance and prior-year information on the
standard income statements for the period-to-date and year-to-date. Up to four lines of
footnotes can be printed at the bottom of each page. |
Custom
Financial Reporting |
Virtually unlimited reporting
capabilities allow you to meet your exact reporting requirements. Up to 999 Custom
Financial Reports may be defined. You may select the type of data to be printed for each
column. You can consolidate accounts, round dollar amounts, add or delete text, change
titles and descriptions, change print positions, control underlines and print dollar signs
and footnotes. You may even produce multi-company consolidation reports. A custom report
that must be run for multiple departments is accommodated by a simple maintenance function
that allows a selection of departments to be included in the report. |
General
Ledger |
Bar charts of actual, budget and
prior-year activities for a single account or range of accounts provide a visual aid for
presenting company financial data. You can also graph all income, expenses or profits by
department. |
