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PURCHASE
ORDER |
 Every
time you order goods from your vendors, a contract to buy and a contract to sell is
created; the Sage MAS 90 Purchase Order Processing module helps you keep accurate records of
these very important transactions. With every order, you need to specify (and keep track
of) shipping method, date required, and the name of the person with whom the order was
placed. In addition, you need to confirm the quantities ordered and price per item. This
module perfects and organizes the entire purchasing process. When your on-hand quantity
falls below a specified minimum level, purchase orders can be automatically generated, to
ensure that you never run out of key items. You can process partial receipts, update your
inventory records when goods are received and monitor cost variances between goods
received and goods invoiced.When this module is integrated with the Sage MAS 90 Accounts
Payable, Inventory Management and Sales Order Processing modules, you will have a
comprehensive, fully integrated purchasing system. Receipt of goods will automatically
adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices
received will automatically update Accounts Payable records. With the implementation of
the Purchase Order Processing module, you will be able to make more informed purchasing
decisions and make all of your purchasing and receiving information readily available to
management. |
Reports
- Automatic Reorder Register
- Open Purchase Order Report
- Purchase Orders
- Open P.O. by Item Report
- Receipt of Goods Register
- Open P.O. by Job Report
- Receipt of Invoice Register
- Expected Delivery Report
- Daily Purchases Journal
- Expected Delivery Recap Report
- Purchase Order Backorder Fill Report
- Cash Requirements Report
- P.O. Receipt/Invoice Variance Register
- Purchase Order Recap
- Daily Transaction Register
- Receipt History Report
- Return Orders
- Purchase History Report
- Return of Goods Register
- General Ledger Posting Recap
- Return Debit Memo Journal
- Purchase Clearing Reports
- Material Requisition Register
|
| Automatic Reordering |
Purchase orders can be automatically generated for
inventory items whose on-hand quantity falls below a specified reorder level. |
| Drop Ship Orders |
Purchase orders can be created for items shipped
directly from the vendor to the customer. |
| Blanket Orders/Repeating Orders |
When Purchase Order Processing is integrated with the
Sage MAS 90 Sales Order Processing module, the customer number and address information can be
automatically retrieved. |
| Material Requisition |
Requests for goods for internal use can be processed
with purchase orders, and material requisition orders can be printed. |
| Allocation of Freight Expense |
Freight expense can be allocated to inventory by
quantity, weight or cost, so that gross profit can be more accurately stated. |
| Auto Generation of Purchase Orders from
Sales Orders |
Purchase orders can be automatically generated for a
selected range of sales orders. You can control how the ordered items appear on the
purchase order — either individually or summarized. |
| Receipt Labels |
Receipt labels with bar codes can be printed for
inventory items as part of the Daily Receipt Registers Update, once Purchase Order
Processing has been integrated with the Sage MAS 90 Inventory Management module. |
| Receipt/InvoiceVariance Report |
This report shows any cost variance between goods
received and goods invoiced. |
| Cash Requirements Report |
Future cash requirements for three periods are
forecasted based upon open purchase orders and open invoices. |
| Purchases Clearing Reports |
These reports simplify month-end reconciliation of the
Purchases Clearing account balance with the open amounts on purchase order. |
| Sage MAS 90 Integration |
The functionality of this module is maximized when it
is integrated with other Sage MAS 90 modules, including Inventory Management, Accounts Payable,
Job Cost and Work Order Processing. Integration eliminates duplicative data entry and
expands your reporting options. |
| Alias Item Numbers |
Inventory alias item numbers can be accessed during
Purchase Order Entry. When you select an alias item number, the corresponding part number
from your inventory list is automatically selected. |
| Extended Item Descriptions |
Extended item descriptions can be entered for Inventory
Items, Miscellaneous Items and Special Items during Purchase Order Entry and Return of
Goods Entry. These descriptions can be printed on purchase orders and return orders. |
| Required-by Dates |
Each item on an order can have a different date by
which delivery is expected. |
| Non-stock Items |
Items can be entered on purchase orders which are not
stocked in your inventory. Charges can also be entered for miscellaneous non-inventory
items such as service fees. |
| Vendor Price Levels |
Price schedules for specific vendors, product lines or
inventory items can be set up based on the standard cost or a specified discount method. |
| Expected Delivery Report |
All deliveries expected within a range of dates are
listed on this report. |
| Purchase History Report |
Detailed purchase information by vendor and item is
reported for the current period, year-to-date and prior year. |
